Administrative Assistant–Alternative Investments Td Asset Management- En

Job Summary

TD, is currently hiring on a vacant job post of Administrative Assistant–Alternative Investments Td Asset Management- En based in Toronto Ontario Canada. Please read the job detail carefully before applying.

Job Title: Administrative Assistant–Alternative Investments Td Asset Management- En
Company Name: TD
Job Type: Full Time
Job Location: Toronto Ontario Canada
Salary:
Job Link Expiry: 2022-12-09
Posted on: marketingjobs.pro

Job Detail

TD Description

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Department Overview

TD Asset Management (TDAM), a member of TD Bank Financial Group, is a leading North American investment manager offering progressive investment solutions to both institutional and individual investors. For over two decades, the organization has established competitive market positions in active, quantitative, and passive portfolio management. As of June 30, 2022, TDAM and its affiliates manage over $398 billion in assets on of pension, insurance, endowment/foundation, and corporate clients, as well as high-net worth clients and retail mutual funds.

In attaining this client commitment, TDAM has built one of Canada’s largest and most respected investment management and research teams with more than 220 Portfolio Managers, Associate Portfolio Managers, Traders and Analysts.

Job Description

We are looking for an Administrative Assistant to join our Alternative Investments team. Reporting to the Managing Director and Head of Global Real Estate Investments, the Administrative Assistant will provide administrative support to the Global Real Estate investments teams located in Toronto, Regina, Vancouver and London (UK). Specifically, the Administrative Assistant will support the Managing Director, Vice President & Directors and Vice Presidents on the Global Real Estate investments teams.

The Administrative Assistant will work closely with another Administrative Assistant, based in Regina, who provides support to several Regina based members of the Global Real Estate Investments Team.

Key Responsiblities

Administrative Tasks

• Manage calendars, schedule and co-ordinate meetings involving TD and external participants across multiple time zones
• Make global travel arrangements and itineraries
• Prepare expense reports and complete expense reconciliation
• Manage address books and enter contact information into address books

Project Management Tasks

• Co-ordinate larger scale meetings (up to 30 internal and external attendees) involving asset manager, development and other partners visiting the Toronto office
• Co-ordinate the attendance of team members at real estate conferences around the world
• Assist with tasks associated with the establishment of new office locations, the relocation of team members to new locations as well as the onboarding and departure of team members

Event Planning

• Complete logistical & coordination tasks associated with the team’s participation on property tours domestically and internationally
• Assist with the organization of tours for clients (investors) of properties held by the global real estate strategy
• Complete logistical tasks associated with marketing efforts including client visits & tours, participation at conferences and media interviews
• Help organize annual meetings held each fall in Toronto and across the country with real estate partners

Support for Investment Activities

• Complete and circulate agendas for weekly and monthly team meetings
• Collect and distribute materials to support weekly global real estate approval meetings
• Collect materials in support of weekly alternatives investment committee meetings. Co-ordinate with the investment committee secretary to support the distribution of those materials

Data Entry Tasks

• Support the finalization of letters and financials in Microsoft Word & attach authorization on forms and confirmations
• Input data into various databases for the production of financial statements
• Compile and distribute various internal and external reports

Other Tasks

• Support other Administrative Assistants, particularly during office absences
• Conduct general office duties as required

Job Requirements

• The successful applicant will have demonstrated the following skills and abilities with a minimum of 3-5 years of administrative experience in a professional environment:
• Excellent communication skills; both written and oral
• Takes initiative, adjusts to competing priorities in a fast-paced environment and embraces change
• Team oriented, possess excellent interpersonal skills
• Able to independently manage multiple tasks
• Strong organizational skills and time management skills
• Provide occasional support outside regular business hours
• Proficient in the use of computer programs (Microsoft Office) and office equipment
• MINIMUM EXPERIENCE & EDUCATION
• High school diploma
• 3+ years of experience as an administrative assistant preferred (though not required)

Additional Information

Inclusiveness

At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

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