Marketing Project & Production Officer

Tracking Code: req449

Faculty/Department: Communications and Marketing Department

Number of Positions: 1

Appointment Type: Limited Term 23 months

Hours of Work: 35 hours per week

Salary Range: Level 8 – Starting Salary, Step 1 $62,834

Posting Date: 30, 2022

20, 2022

Job Summary: This position interacts with both internal and external teams, and clients to oversee and assist in the delivery of university-related marketing projects across all disciplines including campaign activity, recruitment, public relations and multi-media design.

Nature of work: Reporting to the Manager, Creative Brand and Marketing, the key responsibilities will include establishing priorities, clarifying client objectives and requirements, developing project timelines, documenting projects, coordinating workflow within the C&M team and oversee print production and delivery of materials.

This position works closely with departments and faculties across the university to ensure that all marketing activities are delivered on time, are of exceptional quality and align with the university strategic priorities.

Responsibilities/accountabilities:

• Co-ordinate multiple, simultaneous project schedules, working with cross‐functional team
  members that include internal and external resources.
• Develop and update project and production timelines, and enter into project management software or systems for tracking.
• Oversee print production and vendor co-ordination for the university E-store.
• Co-ordinate and plan final production of project pieces, manage the print, delivery process including obtaining estimates and final billings as per the procurement policy.
• Co-ordinate Work-In-Progress meetings with the Communications and Marketing team weekly, and book/ deliver project briefings as appropriate.
• Develop and prepare regular reporting to the Manager on the status of team progress and projects in conjunction with others in the marketing team; communicate timeline status when appropriate to clients.
• Provide post-project analysis and reports as required by the C&M management team.
• Assist in proofing content/ design layouts as required.
• Adhere to the university’s creative brand and editorial style guidelines, and act as an ambassador of the brand, both internally and externally.
• Ensure appropriate university finance and procurement policies are followed both internally and with external departments and vendors.
• Work with the C&M team to co‐ordinate the delivery of promotional campaigns and liaise with necessary external parties to assist with the delivery of client marketing programs/ initiatives.
• Assist the Manager in the implementation of strategies and plans to further enhance the university brand, best practices and vendor relationship activities.
• Provide input as to how to best assist client groups with the fulfilment of their individual marketing programs/ initiatives.
• Communicate with university clients and external vendors on a regular basis.
• Ensure all projects meet or exceed objectives, deadlines, budget requirements and production expectations.
• Review and monitor the client approval process.
• Ensure completed materials and production documents (i.e. invoices, samples) are archived appropriately.
• Identify and communicate problems that arise with projects, including but not limited to budget issues, missed deliverables, deviation from objectives and timelines.
• Complete other duties as assigned.

Required Skills:

• Demonstrated project management and production experience.
• Exceptional written and communication skills.
• Meticulous attention to detail.
• Demonstrated ability to understand complex product offerings and printing practices.
• Proven ability to oversee multiple projects with conflicting priorities and client issues.
• Excellent organizational and problem-solving skills.
• Must work as part of a team, and be comfortable with collaborating others.
• Positive attitude and takes initiative.
• Knowledge of Photoshop, InDesign, Adobe Suite and all design file formats, file transfer/ management software and Microsoft Suite.
  

Required Education:

• Completion of a formal post-secondary degree or diploma in Marketing or related field.

Required Experience:

• Minimum 3-5 years’ experience working within a corporate Marketing or production function (education and technology industry experience is preferred).

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until 20, 2022 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which also be found on our website https://ontariotechu.ca and which be amended from time-to-time.

Ontario Tech University is an equal opportunity employer and welcomes applications from all qualified candidates, while especially encouraging applications from women, members of visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.

Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

Prior to 1, 2022, the university required all students, faculty, staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined by our mandatory vaccine directive. This directive was paused, effective 1, 2022, but be reinstated at any point in the future depending on public health guidelines and the recommendations of experts. All employees of the university will be expected to comply with the requirements of this directive.

The university recognizes faculty and staff require accommodations. We are committed to an accommodation process in which individualized needs (e.g. for medical and religious/creed grounds) are appropriately addressed under the Ontario Human Rights Code. A COVID-19 Vaccination Accommodation Application Form is available. If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 1/23/2022

Expected End Date: 12/20/2024