Marketing, Communications and Events Specialist, Olympic Oval

We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta. The City of Calgary is also home to Métis Nation of Alberta, Region III.

Position Overview

The Olympic Oval in the Faculty of Kinesiology is currently seeking a Full-time Regular Marketing, Communications and Events Specialist.

The Marketing, Communications and Events Specialist reports to the Olympic Oval’s Partner Development and Guest Relations Manager. This position is driven by deadlines, with multiple simultaneous deadlines occurring throughout the year. There is a high volume of work with over 60 world-class events (ice-in and ice-out) varying in complexity. There is a high degree of independent judgment and decision-making.  During peak event season (April-June), volume of work increases substantially. The incumbent must be able to work in an environment where there is ambiguity, continuous change and shifting priorities. 

As the Marketing, Communications and Events Specialist, your key purpose is to help plan and fully implement marketing strategies that will maintain and enhance the reputation of the Olympic Oval and to coordinate and execute highly successful non speed skating events in the venue. This includes the conception, implementation and organization of revenue generating non-speed skating events in the Olympic Oval. You will support a broad range of strategic projects including the execution of revenue generating special events (both ice and non-ice centric), advertising, basic publication development and production, and issues management.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Must foster effective and clearly defined communication and positive working relationships with senior administrators and managers of University of Calgary departments
• Develop, design and produce marketing materials using Adobe Creative Suite for print, digital and online applications, including deliverables for the facility, events, public engagement (public skating and running), athlete information, competitions, UCalgary communications, signage, and brand identity.
• When required, you will facilitate media interviews, press conferences, and , supporting documentation (press releases, media advisories, etc.)
• You will proactively determine promotional opportunities within the Oval and work closely with coaches, athletes and staff to capitalize on opportunities.
• You will assist with sponsor relations, promotional planning, and community and Oval sporting events.
• You will have the ability to work within various teams, possess the skills to be creative and innovative, and have the desire to be involved in all aspects/sports of the organization.
• Edit and produce content using Drupal 8 for the Olympic Oval website
• Social media (static and video creation) planning, construction, delivery, tracking and engagement
• Organize and manage world class events held at the Olympic Oval, including ice-out events, ice-in non-speed skating events, staff events, fundraising events and social committee events
• Working with Advisor, Marketing and Partner Development on the conception, organization, and delivery of all  corporate events
• Supervise non-ice events ensuring  successful planning, scheduling, load-in, set-up, operational requirements, vendor assistance, troubleshooting, tear-down and debriefing to ensure the client has a positive and unique experience.
• Create dynamic and fun family skating events as the Olympic Oval supports the Calgary community

Qualifications / Requirements:

• Post-secondary education with a minimum of 3-4 years relevant work experience in marketing and/or event management.
• Strong interpersonal and communication skills, both verbal and written are required.
• Strong organizational skills and the ability to work with a diverse range of projects and tasks are a requirement of the position.
• Must have experience in the use of Adobe Creative Suite software (specifically Photoshop and Illustrator). Familiarity with graphic design software is required
• Proven leader in the planning, development, coordination, and execution of world class events.
• Strong problem solving skills and conducting oneself professionally in stressful situations is a necessity
• Ability to take on a leadership role and the flexibility to do so is a must for this position.
• The ability to work to deadlines under pressure while juggling numerous priorities is essential.
• General knowledge of amateur sports and special events management is an asset.
• The ability to foster teamwork along with a commitment to working as part of a larger team is required.

Application Deadline:  Novmeber 10, 2023

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . 

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

UCalgary is Canada’s entrepreneurial university, located in Canada’s most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada’s leader in the creation of start-ups . Start something today at the University of Calgary. For more information, visit ucalgary.ca .

The University of Calgary has launched an institution-wide Indigenous Strategy  committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected] ) and requests for accommodations can be sent to Human Resources ([email protected] ).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.