Engagement Team Coordinator (Collaboration Coordinator) (m/f/d)

Job title: Engagement Team Coordinator (Collaboration Coordinator) (m/f/d)

Company: FOUR PAWS


Job description: Animal Welfare. Worldwide.:FOUR PAWS is the global animal welfare organisation for animals under direct human influence, which reveals suffering, rescues animals in need and protects them. Find out more about our sustainable campaigns and projects on .Would you like to contribute to something meaningful and work with us on our mission? This is your chance. We are looking for dedicated people to enrich our team.We are seeking a dynamic and experienced team coordinator to join our Engagement Department and support our external relations (media engagement, ambassador relations and external stakeholder management), digital engagement, strategic communications, research and investigations, and animal health and husbandry functions. You’ll play a vital role in a complex, global organisation during an exciting time in our evolution, ensuring we deliver integrated audience-focused engagement strategies by coordinating activity not only within our department but also with our campaigns, advocacy, fundraising and creative teams.As team coordinator, your role is essential in driving collaboration and effective communication, ensuring that all stakeholders are working toward shared objectives. This pivotal role helps bridge gaps, promoting the smooth exchange of information and resources to boost team synergy. Your contribution will be:

• Providing administrative, operational and organisational support to the Engagement Director and wider department (30+ staff members)
• Supporting and monitoring projects and other departmental activity by researching and preparing briefs, summaries, reports, presentations and statistics
• Maintaining CRM and other databases, department and organisation-wide events calendars, and other shared activity planning and delivery tools
• Liaising with external vendors and suppliers to ensure cost-effective and timely delivery of services and materials; supporting the procurement process by organising bids and helping prepare contracts
• Facilitating inter-departmental and cross-departmental meetings according to the FOUR PAWS facilitation framework
• Organising team and other events, workshops, and training sessions, including the booking of venues and preparing materials
• Ensuring the department standard documents, templates, policies and procedures are tracked and updated, while serving as the first point of contact for their creation and revision
• Maintaining and updating shared internal knowledge hubs, best practice guides, or FAQs to support team learning and development
• Promoting open communication, inclusivity, and conflict resolution within the team, supporting a positive and productive work environment

Your profile ideally illustrates:

• Several years of experience in an administration and coordination role, ideally within an international charity communications, social change campaigning, marketing, brand, creative and/or research setting
• Familiarity with communications, marketing, brand, creative and/or research tools and concepts such as media, social media and influencer intelligence and analytics tools; content and events calendars; brand and market research surveys; research methods and techniques
• Fluent spoken and written English language skills; additional language skills are a plus
• Proficiency in relevant software, mainly within the Microsoft 365 suite, e.g. maintaining CRM and other databases, using PowerPoint and other design tools, using Excel and other tools for project and budget management, etc
• Excellent communication and interpersonal skills including diplomacy, patience and tenacity; familiarity with working within an international environment
• Proven ability to manage multiple tasks, schedules, and deadlines in a fast-paced environment; strong organisational and time-management skills, with attention to detail
• Passion for animal welfare and FOUR PAWS’ vision and mission

Our offer includes:

• The opportunity to truly contribute to global animal welfare
• A multinational team, dedicated to the principles of diversity, equality and inclusion
• Flexible working times with the option of partial remote work
• Workplace health and wellbeing initiatives

Employer pension contributionEmployee Assistance Programme * PAWSdays: extra days off at the end of the year on top of the 29 days holiday per year plus UK bank holidays

• Birthday leave: extra day off to use around your birthday
• The yearly gross salary range for this position is GBP 44,000 – GBP 48,500 (full-time base) according to our internal compensation scheme

Join our passionate team to make a difference for animals. Apply with your CV in English today.We reveal, rescue and protect unique animals from many different species through systems change and by creating species-appropriate environments at our sanctuaries!We celebrate our colleagues’ differences and strive to create an inclusive environment because we believe that only by working together, we can advance animal welfare worldwide. We value diversity, equity, and inclusion, and we strongly encourage candidates from all diverse backgrounds and experiences to apply. This includes, but is not limited to, individuals with diverse lived experiences, racial identities, national origins, religions, socioeconomic backgrounds, ages, sexual orientations, gender identities and expressions, and disability statuses to apply. We welcome everyone who wants to support our mission. Please contact careers@four-paws.org if you require assistance applying to this position.All interested individuals are invited to submit their applications for the position. Please note that in compliance with applicable laws and regulations, having a valid work permit for the respective country or being eligible to obtain one is a requirement for this position prior to commencing employment.

Expected salary:

Location: Wien

Job date: Wed, 20 Aug 2025 02:10:44 GMT

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