Business Operations Coordinator, Marketing

Job title: Business Operations Coordinator, Marketing

Company: St. Joseph’s Candler


Job description: Position SummaryThe Business Operations Coordinator will assist in managing the daily activities associated with supporting the administrative functions of the Marketing & Public Relations Department (MPR). The Business Operations Coordinator ensures that all invoices are coded and processed and monitors the monthly trial balance to ensure timely payment. The Business Operations Coordinator assists with budget preparation, develops and tracks accrual reports and handles monthly reclassification of charges as needed and monitors departmental budgets in certain categories, reporting issues to CMO. The Business Operations Coordinator is responsible for tracking and submitting various reports (i.e. Community Benefits)and is responsible for the data entry and database management of mailing lists, reputation management, photo consent forms, and other forms required for archiving purposes.. The Business Operations Coordinator maintains department contracts and bid requests, monitors terms and annual expenses associated with contracts. The Business Operations Coordinator is responsible for the ongoing administration of the departments Project Management System, serving as the super user and trainer for new users. This position processes uniform/apparel and promotional item orders, tracks each shipment and processes invoices. The Business Operations Coordinator monitors and orders office supplies as needed. This position provides oversight for CMO Assistant (or Department Secretary), coordinating certain assigned duties as requested by CMO. This position reports to the Chief Marketing Officer.EducationAssociates Degree in Business or related field – RequiredExperience3-5 Years of administrative office and/or business operations experience – RequiredKnowledge of data base management and financial reporting – PreferredLicense & CertificationNone RequiredCore Job FunctionsEnsures that all invoices are processed in a timely manner and coordinates with the CMO Assistant (or Dept. Secretary) to ensure invoices are coded properly, approved, and received by AP. Monitors monthly trial balance to ensure payment and following up with finance on any missing, past due or payment errors. Tracks ongoing AP issues and documents resolution.Assists with other department operations to include budget preparation, creating and tracking accrual reports, reclassification of charges as needed and monitoring certain budget categories for accuracy. Maintains department contracts and bid requests, monitors terms and annual expenses associated with contracts. Submits information for Community Benefit Report quarterly.Completes data entry and manages databases for mailing lists, reputation management, and other databases as needed, ensuring data is current and accurate. Effectively manages department project management system and vendor contracts. Keeps up to date on functionality and trains all new users. Provides project reporting as requested by CMO.Prepares and submits orders for apparel and specialty items based on designated branding guidelines. Monitors shipments, notifies departments of orders and codes/processes invoices.Monitors and orders office supplies as needed, reports and follows up on department maintenance issues. Ensures department is kept organized and tidy at all times.As directed by CMO, coordinates assigned duties of CMO Assistant or Department Secretary.

Expected salary:

Location: Savannah, GA

Job date: Sat, 12 Jul 2025 07:01:44 GMT

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